E-GOVERNANCE PROJECTS

JAKMAP (JAMMU & KASHMIR MUNICIPAL AUTOMATION PACKAGES)

JAKMAP consists of the following software modules :

1. Birth & Death Registration Information System

2. Estates (Trade Licensing, Assets, Tenants and Revenue System)

3. Payroll & GPF Accounting

4. Human Resource Information System

5. Single Window System

6. Court Cases Monitoring System

7. Complaint Monitoring System

8. Mayors Office

9. Works MIS

In the first pahse the JAKMAP is under implementation at JMC and SMC. In second Phase it will be replicated in all the remaining Municipal Bodies.

Target Users : All Municipal Bodies, Employees of Municipalities and Citizens.

Salient Features :

The searching of records will become easy. The Birth & Death Certificates will be issued to citizens within no time. Easy report generation.
The revenue collection and monitoring will be streamlined and timely issuance of notices to the defaulters.
The process of issuance and renewal of Trade Licenses will be made easy and streamlined.
The employees will be able know their earnings through pay slips and the GPF savings.
Citizens will be able to know about the status of their complaints and quick disposal thereof.
The process of increments, promotion, Leave, advances, postings etc of employees will be made easy.
Different reports generation for each section will be made easy.
Court Cases mentoring and generation of notices pertaining to next hearing court-wise will be possible.
Monitoring of different on going development works will be easy.
Regular and timely follow-up of files/references in the Office of Mayor through file monitoring software.

Platform :

Operating System: Windows 2000/2003 Server
Front-end: VB 6 Front-end and ASP
Back-end: MS SQL 2000 Server and MS Access

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Jit Raj, Technical Director

Project Associate : S. Harbaksh Singh, Scientist-'C'

ANOMS (CM’s ANNOUNCEMENTS MONITORING SYSTEM)

A web based system namely ANOMS has been developed for CM Secretariat and implemented. The various announcements made by Chief Minister during the public meetings. The database of all the announcements made by the CM is created for timely/regular follow-up and the action taken by the different departments.

Target Users : CM Secretariat and Concerned Departments.

Salient Features :

A unique ID number is allotted to each announcement and captured in a database through the software
Addition/ Modification /Deletion of Action Taken by different department is also available
Advance Search/Query is available with different options like Department-wise/Officer-wise, Action Taken and action not taken, location-wise etc
Reminders are also generated department-wise for the announcements on which no action is taken within the due date

Platform: Operation System :

Windows NT / 2000 Professional / 2000 Server
PWS / Internet Information Server 4 or above
Development Tools: ASP/ Java-Script
Database: MS SQL Server 2000

Project Team

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Jit Raj, Technical Director

Project Associate : Sh Sanjay Gupta, DIO Jammu

JAKSCHEMES

Jammu & Kashmir Government Schemes Portal (JAKSCHEMES) was designed and launched for providing details to the citizens about the various schemes being implemented by the J&K Government for the benefits of Citizens. The URL of the portal is http://jakschemes.nic.in.

Target Users : The Citizens/General Public.

Salient Features:

Online entering of the Government Schemes in pdf format on web with password security
Viewing of schemes department-wise
Downloading facility for various applications forms relating to the schemes
Printing of details of schemes and application forms

Platform: Operating System :

· Windows NT / 2000 Professional / 2000 Server

· PWS / Internet Information Server 4 or above

· Development Tools: ASP/ Java-Script

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Jit Raj, Technical Director

Project Associate : Sh Sudhir Sharma, Scientist-'C'

COMMUNITY INFORMATION CENTRE (CIC) PROJECT

J&K is the second state after the northeastern states to have launched CIC Project. Due to remoteness and hilly terrain, the J&K State is less developed and also lacking in any strong communication infrastructure. Due to non-availability of communication linkage like road, rail and other communications facilities, the most of the blocks of J&K State are totally cut off and isolated from other parts of the state as well as the country. Under CIC project, the state-of-the art Computer Communication infrastructure have been setup at 120 Blocks in phased manner out of 135. At remaining blocks the establishment of CIC is under progress. The CIC Project has been proved to be very useful for remote areas of the State who are now feel connected to rest of world through Internet.

At each CIC the following Infrastructure has been provided:

Sever – 1
Client Machines – 5
VSAT –1
UPS –2
Web Camera –1
Scanner –1
Dot Matrix Printer –1
Laser Printer – 1
CD Writer –1
Local Area Network
Modem

Services being Offered by the CIC: The most of the CIC of Phase-I are providing the following services to the local community as well as to local government offices:

Internet Services that includes E-mail Facility, Browsing facility for downloading of various application forms relating to recruitment/ admissions, reading of newspaper, results, rates of agriculture commodities etc.
Imparting of Computer Education/Trainings to the School Going Children and other local community. The CCC and ITES/BPO Courses of DOEACC are also being started through CICs.
DTP work including Printing of Cards, reports, textual material etc.
Also supporting to BDO’s in Office automation work. Computerization of the various State as well as Central Schemes being implemented through BDO office of the Block.
Providing Training to Staff of the local government offices of the Block.
The Citizen Centric Services like issuing of various Certificates, LR copies, BPL Certificates, Public Grievances System are required to be started through CICs.

Project Team :

Project Manager/ Project Leader : Sh Abhay Kumar, State Informatics Officer

Project Associate : Sh Anil Sharma, Scientist-'C' / Rakesh Gupta, Scientist-'C'

IISFM (FCI PROJECT)

IISFM (integrated Information System for Food grains Management) is a Web based Integrated Management Information System of FCI. This project is launched centrally by FCI in close coordination with NIC. The Hardware is also supplied under this project to all the FCI locations in J&K. Different modules of IISFM are under implementation at 13 FSDs, 2 District Offices and 1 Regional Offices. IISFM is divided into five modules to meet FCI hierarchical requirements.

Depot Information System for Food grains Management
District Information System for Food grains Management
Regional Information System for Food grains Management
Zonal Information System for Food grains Management
Integrated Information System for Food grains Management

Target User : All FCI Offices in J&K

Salient Features :

· Workflow: Captures transaction data as it is generated

· Micro level: Maintains stack wise data, Truck and Wagon wise data availability

· Calculates Loss & Gains in Transit

· Storage gain/loss derived automatically

· Open, covered, silo wise stock details

· Integration: Stock Information gets linked with Quality Control data and stocks in transit

· Benefits every strata of the organization : Data once entered can be transferred through network to generate suitable reports after logical consolidation.

· Decision support: Generates many MIS reports for decision making

Platform :

Windows NT / 2000 Professional / 2000 Server
Internet Information Server 5 or above
Development Tools: ASP/ Java-Script
Database : SQL Server 7.0

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Jit Raj, Technical Director

Project Associate : Sh Sanjeev Kapoor, Scientist-'B'

DACNET – AN EGOVERNANCE PROJECT

DACNET is a Scheme for bringing e-Governance & strengthening informatics to bring e-Governance in 40 Directorates / Attached / Subordinates offices of Department of Agriculture & Cooperation and their 200 Field Units.

In J&K State, three Offices viz DMI Jammu, CIPMC Jammu and Srinagar were taken for implementation of DACNET. Under this project the objectives laid down have been fully achieved at all the three offices.

Salient Features :

The Hardware (2 PCs, 1 UPSA, 2 Printers and 1 Modem) & System Software were supplied & properly installed and Networked.
Internet Connectivity through Dial-up connectivity provided.
2 Training Courses conducted for all the staff.
General Purpose software like Payroll and Budget Management System implemented.
IPMIS implanted at both CIPMC Offices
Website developed and hosted for CIPMC J&K (http://cipmcjk.nic.in).

Target Users : DMI Jammu, CIPMC Jammu and Srinagar.

Platform :

Operating System : Windows XP/Office 2000
Development Tools : VB 6.0
Datebase : MS Access

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Jit Raj, Technical Director

Project Associate : Sh Sudhir Sharma, Scientist-'C'

TREASURY (ONLINE TREASURY MANAGEMENT INFORMATION SYSTEM)

Target Users :

· The J&K Government Treasuries.

· The Deputy Director Treasuries

· Director Treasuries

· J&K Bank

· Jammu and Kashmir AG Office

Scope : The Scope of the project is to Computerize the Treasury-business Transaction in Treasury with Bank and Ag Office.

Platform (Hardware, OS, Software) :

· Operating System : Windows 2000

· Development Tools : Vb6

· Database : SQL Server 2000

· Hardware : Pentium IV servers

Pentium IV Clients

Description : The Treasury-2004 computerizes the work flow process of the Treasury business. The Payment and Receipt Business process of the Treasury requires authentication from various levels, The software mapped the business flow of the Treasuries and Also automates the business process of J&K Bank associated with treasuries for delivering of cash to the beneficiary.

Salient Features :

To automate the workflow process of treasuries functioning.
To have e-connectivity with External Interfaces (Banks, AG office, Directorate of Accounts & Treasuries).
To control the budget in online manner.
To provide data for budget planning.
Pattern analysis of financial data (Cash Availability) for better planning & control.

Implementation Methodology :

The State Level Committee steers the Implementation Direction the Division committee.
The Implementation of the Project is started with an pilot project at the Saddar Treasury Srinagar.
The Technical Team of the Treasury department is organized.
The Technical Team is trained to operate the Treasury software and further Train the Treasury officials.
The software implemented at the pilot site.
After successful implementation at the Saddar Treasury Srinagar. The project is replicated to other Treasuries.

User's Feedback : The reports of the software submitted to AG office and AG office Srinagar approved the reports submitted through software.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh J.S. Modi, Scientist-'D'

Project Associate : Sh J.P. Singh, Scientist-'D'

BUDGET ALLOCATION SYSTEM

Target Users : Finance Department

Scope : The scope of the Project is to Computerize the formation of budget components, like Demand for Grants, Budget Reports, Other related budget reports with regional Language support (urdu )

Platform (Hardware, OS, Software) :

Operating System: Windows 2000 /Windows XP
Development Tools: VB 6
Database: SQL Server
Hardware: Pentium Clients, Xeon Server

Description : The Budget Allocation System is developed to incorporate the Six tier classification of account heads. The tedious consolidation of accounts as per six tier classification is simplified in computerization. The user is more concerned about figure rather than on report generation.

Salient Features :

Six tier classification of accounts as per AG office recommendations
Local language support ( Urdu)
Generation of Demand for grants & Budget reports
Release of Budget

Implementation Methodology :

Training imparted to The official of the Budget Section of Finance Department
Building of Master in Urdu
Start of Data Capturing
Generation of Reports
Release of Copies for printing of Budget

User's Feedback : The 10 points received as per the user’s

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh J.S. Modi, Scientist-'D'

Project Associate : Sh J.P. Singh, Scientist-'D' / Sh Anil Abrol, Scientist-'B'

PAYROLL

Target Users : All the offices of J&K Government.

Scope : To computerize the generation of the Pay Bill, Schedules of Pay, Bank Statements etc.

Platform (Hardware, OS, Software) :

Operating System: Windows 2000/Windows 98/Windows XP
Development Tools: VB6
Database: Access 2000
Hardware: windows running client

Description : The accountant of every department has to generate Pay bill for every month for the serving employees. The manual generation requires a lot of labour for generation of pay bills. The Computerisation of pay reduces the manual labour and generates the pay bill with any flaws.

Salient Features :

Modular approach
Auto watch of Loans & withdrawals
Generation of Pay Bills
Generation of Schedules
Bank statements

Implementation Methodology :

The pilot executed successfully
The reports approved by the Finance Department
Replicated to other Departments

User's Feedback : User is relived of the Manual labour for generation of monthly bills.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh J.S. Modi, Scientist-'D'

Project Associate : Sh Harbaksh Singh, Scientist-'C'

COMPUTERIZATION OF ELECTORAL ROLLS AND EPIC IN J&K

Target Users/ Deptt. :

· Election Commission of India

· J&K State Election Department

· General Public

Scope /Objectives :

Software Design, Development and Implementation for computerization of Electoral Rolls in Urdu and Hindi.
Preparation and Web Publishing of Electoral Rolls in PDF format, after proper indexing of the same.
Preparation / distribution of PDF data CDs (readable/ searchable) for Political Parties.
Software for enabling Dynamic Database Search feature on the website and online generation of Rolls extract.
Coordinating Hindi Transliteration work.
Software for Photograph based E-Rolls.
Software for generating off-line Electoral Rolls extracts (Voter Slips and Electoral Cards).
Design and management of EPIC databases and EPIC generation software that includes capturing, storing, indexing the photograph and linking it with the voter’s data.
Preparation of the entire Electoral Rolls in English.
Preparation of Photo-based Electoral Rolls.
Advisory, Operational and Implementation support in all of the above.

Platform (Hardware, OS, Software) :

Operating System: Windows 2000 / Windows XP
Development Tools (Front-End & Back-End): Visual Basic 6.0, Visual Studio .NET
Database: MS Access
Hardware: Pentium IV
Web enabling Tools if any: ASP.NET

Salient Features :

The software – having been developed by NIC – comes free of cost. Further, NIC has not charged for cost of analysis and development. Thus, the Election machinery has not only saved money but also the trouble of being at the mercy of private vendors.
The system runs on standard platform. The design of the software preserves the pre-defined data structures. Thus, the software is understandable, easy to use, very portable and amenable to easy deployment.
The entire state’s Urdu and Hindi electoral data in Unicode format is now available. The data is amenable to being integrated with other states’ data for building a national electors’ database.
Polling Stations wise, Assembly Constituency wise, District wise and Statewide Data consolidation has been carried out to meet any need.
It is now possible to generate any type of statistical report and exception report from the data, e.g. gender wise breakup, number of non-permanent resident voters, number of EPIC holders etc. This is a tremendous aid to decision makers.
The Control tables are up to date and ready for use for future work and for generation of English language based Electoral Rolls.
The Electoral Rolls are by-and-large free from duplication errors, superfluous records, and logical errors at the same time maintaining the attributes for maintaining an audit trail.
Electoral Roll copies are very easy to obtain, as these are available on the Internet. In addition, CD with software having search feature have been provided to various political parties. This has ushered in a wave of transparency in information dissemination.
The Electoral Rolls are easy to read and understand. Moreover, no manual intervention from the Department officials is needed to obtain this information.
The consolidated data in Urdu and Hindi Unicode, control tables in Urdu and English, documentation, font, keyboard, software executables etc. have been maintained in a professional manner and stored on servers as well as external storage media by NIC as well as office of the CEO, J&K.
It is for the first time that Urdu enabled software was developed by NIC anywhere in India. It also came to be known that Crystal Report 9 or above support Urdu font.
For the first time software having, web-based search in Urdu is going to be implemented. This would also generated online extract of Electoral Rolls (one family’s Voter list) thus bringing greater transparency and ease to the end user.
The data in present form is organized in a hierarchical fashion and suitable for integration with GIS maps.
Free third party software has been used for PDF generation.
The Urdu font being used does not carry the baggage of any associated proprietary software and can be used anywhere using one’s own ActiveX controls etc.

Implementation Methodology :

NIC J&K developed and implemented the Application Software for the computerization of Electoral Rolls in J&K using standard technology.
The system runs on Operating Systems Windows 2000 and Windows XP platform. The RDBMS is MS Access. The front-end tools are Visual Basic 6 for reports and VB .NET for the input forms. The design of the software was built around the pre-defined data structures.
The legacy data in flat file format was successfully ported to the new application.
Comprehensive documentation of the system – PMP, SRS and User Manual – was prepared and distributed.
The Urdu TJ’s Nastaleeq font was procured from a private vendor in Delhi and this font along with the phonetic and Nizami keyboard was integrated with the software. The font integrated well with the input forms designed in VB .NET.
For the reports, VB 6 had to be used, as the font was not appearing properly otherwise. Crystal Reports 7 and 8.5 were tried but did not yield desired results.
All the Control tables were revised under the supervision of DIOs and English versions of all tables were prepared so that they would come in handy when English Electoral Rolls are prepared in near future.
The software had strong in-built error checking mechanism and validation modules with exception report / errata generation capability to remove all logical errors. In all 21 types of errors were filtered out.
De-duplication of records was carried out and the Rolls were trimmed from around 8.3 million to 6.3 million.
Strict quality control was maintained during data entry. A lot of stress was laid on the data integration and management.
During final revision, separate tables were maintained for data resulting out of filed objections on Forms 6, 7, 8 and 8-A. This helped generate checklists. This data was integrated with the master data after verification.
Due to the problem of incompatibility between Adobe PDF and TJ’s Nastaleeq font, a third party software called Peernet PDF was used. However, the files so generated and hosted on the official website of the Chief Electoral Officer, J&K were very large and took time to download. Accordingly, the vendor was asked to re-address the entire font and after that, CutePDF was used to convert the entire state’s Electoral Rolls into PDF and hosted on the web.
For designing the software having web-based search, .NET platform was again used and ASPX used to write the code.
The solutions for EPIC software are still in the testing phase. These include Clicking the Electors’ photographs by digital cameras / scanning the images from the existing cards, Indexing these photographs based upon the Electors’ attributes like District, Polling Station, Serial Number etc., Maintaining these image directories on media like CD-ROM, Storing these images – each having a unique name - in computerized databases, Linking these with the data of each elector. Specialized Application Software would help in locating each Elector’s data so that proper linking can be done, Data Entry for particulars like Address (in Urdu) and Name, Parentage, Address (in English) would be required. Here, the choice would be between carrying out Data Entry and using Transliteration Software, Generation of EPIC Card Report, which has to be bilingual as per ECI guidelines. It would contain either scanned or actual photograph pasted on it, Including Hologram on the EPIC Card, Lamination of the EPIC Card, Maintaining logs and registers for photographs clicked, EPIC distributed and Maintaining Miniature Sheets.
Most of these tasks barring the software development, deployment and management would have to be outsourced.
For preparation of Electoral Rolls in English, NIC has suggested to the department that Transliteration rather than new data entry be carried out using a robust third party dictionary which can be integrated with the existing software.

User's Feedback :

Post implementation, the following problems, which were present earlier, has been removed to the benefit of the users.
The software had to be designed around pre-designed data structures as per the guidelines of the ECI and no flexibility existed in this regard.
All the menus, forms had to be bilingual and the final reports had to be in Urdu. The only commercially available Unicode Urdu font that was available came with its own proprietary software and was not separately usable.
The legacy data prepared during 2002-2004 contained around 70% erroneous records and there were widespread inconsistencies between various related tables.
The software had to not only control further errors but also be capable of removing the large-scale logical errors already present by having necessary checks and validation modules.
The Control tables were in a complete mess as the Intensive revision took place in the state after 17 years. The Polling Station numbering, locations etc. had undergone a sea change. The updated masters data was not properly compiled and was not available at a central location.
The legacy data was in a flat file format and this had to be ported to databases prepared by NIC using a standard RDBMS. The system flow was unknown – only the legacy data along with sample output were provided to NIC.
The Electoral Rolls were hugely inflated due to presence of dead and deleted voters and large-scale duplication of records. For maintaining an Audit Trail as directed by ECI, some of the attributes of the existing records had to be preserved to maintain the necessary linkages and generated checklists. This was to be done without sacrificing the integrity and completeness of the data
As the volume of data was very large –around 6.3 million voters -, the data entry was outsourced and carried out at district level. For some districts, Urdu knowing data entry manpower was not available and the task was carried out outside the state. Thus, educating the user, maintaining the quality and data management was a big challenge.
During PDF conversion, due to some incompatibility between the Urdu font and Adobe PDF, junk characters appeared in the output. When another software was used to generate PDF files, the output file size became very large. This needed to be resolved.
During wide spread search on the Internet, not a single site was found where dynamic database search in Urdu was used. Thus having to design a web-based system with free name search was an uncharted territory.
As per the official records of EPIC issuance, a certain number of Electors have been covered during the last few years. However, as per the Computerized Databases that have been updated as recently as February 2006, the number of Electors having their EPIC Card number present is smaller. Thus, there is variance between the two figures as mentioned.
The Election Department maintains office copy of the issued cards. It is reported by some of the District Election Officers that some part of this office record is either not available or is in bad condition due to various reasons.
During the running of Quality Check on the entire State’s Databases, it came to the fore that large-scale duplication in EPIC Card numbers exists. This was brought to the notice of the then Chief Electoral Officer, J&K during August 2005. The duplication may possibly have been because numbers have been allotted manually.
Photographs of the Electors who have been allotted EPIC cards have not been captured in the computerized databases. It is agreed that the data as it existed before the Intensive Revision contained large-scale errors. These errors are reflected in the contents of the already distributed EPIC cards also.
The details (Electors’ Attributes) contained in the EPIC cards are not strictly as per the ECI Guidelines. The Quality of the Cards may not be matching the standards and criteria laid down by the ECI in respect of photograph, hologram, paper thickness, lamination etc.
There was very little transparency in the manual maintenance of Electoral records. No clear-cut procedures existed to pinpoint the tampering of documents and records.
As records were not maintained in a scientific manner, it was almost impossible to carry out any scientific analysis to aid decision-making. Multi level consolidation of information was almost impossible.
People faced many difficulties in getting copies of Electoral Rolls extracts, as the process was time consuming. The handwritten extracts of Rolls are not very legible and accurate. The issuances of record copies depend upon the mood, availability and interests of the department officials concerned.
It was very difficult to search for a particular set of records (voter names) in the manually maintained Electoral Rolls. Generally, persons living in villages are unaware of their serial numbers and know only their names (which may be nicknames).

Any Other Details :

i. Future Plans :

EPIC cards computerization
English language based Electoral Rolls
Photograph based Electoral Rolls in all prescribed languages in J&K.
Integration with GIS data
Three-Tier architecture for enabling online filing of complaints and continuous revision of Electoral Rolls.

ii. Statistics :

The Year of Implementation –

2005 - Electoral Rolls Intensive Revision and web hosting
2006 - EPIC cards computerization, photo-based Electoral Rolls.
2007- Integration with GIS and 3-Tier architecture development.

Number of Records –

Around 8.3 million voters before revision
6.3 million voters after revision.
8,110 Polling Stations
Offline version Implemented at 14 districts
Users are government officials and public.

Networking/ Infrastructure Available in District : District level Cells are going to be created soon. These would be maintaining district wise E-Rolls and EPIC, would be responsible for registering disposing claims and updating the E-Rolls continuously, and also issue EPIC cards in an incremental manner.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Saleem Khan, Scientist-'D'

Project Associate : Sh Anil Sharma, Scientist-'C'/Sh Baiju Ubbott, Scientist-'B'

HIGH COURT OF JAMMU & KASHMIR COMPUTERIZATION AND NETWORKING PROJECT

Target Users/Deptt. :

· High Court of J&K

· Sub-ordinate Judiciary in J&K

· Lawyers

· General Public

· Advocate General’s Office

· Central Government

· Central Administrative Tribunal

· Public Service Commission

· Government Departments

· Department of Revenue

Scope /Objectives :

Develop, deliver, install and implement automated Decision Making and Decision Support Systems in the High Court.
Judicial Administration to streamline its routine activities,
Reduce the pendency of cases by implementing appropriate automated processes
Provide easy and transparent information access to litigant public through sustainable processes.
Help the Judicial Administrations of the City Civil courts of States and UTs in streamlining their day to day activities
Assist the judicial administration in reducing the pendency of cases
Provide transparency of information to the litigants
Provide access to legal and judicial databases to the Judges

Platform (Hardware, OS, Software) :

Operating System: SCO Unix(present); Windows 2000 (under implementation)
Development Tools (Front-End & Back-End): SCO Foxbase + (present); Visual Basic 6.0 (under implementation)
Database: SCO Foxbase + (present), MS SQL Server 2000 (under implementation)
Hardware: Pentium IV XEON RAID Servers; Pentium IV Desktops, DMPS, LJPs, 5 and 1 KVA UPS, OFC and UTP based networking with Layer 2 Switches.

Salient Features :

Existing Applications

Weekly Cause List (LOBIS) (With New Case Classification).
Payroll Accounting (Pay Schedules, GPF And SLIC Statements)
High Court Library Computerization
Filing Counter and Registration Software.
Administrative Wing (Preparation of Law Digests, Recruitment against vacant posts, Telephone directories etc.
Electronic Mailing (E-Mail)
Web Site For High Court Of J&K (http://jkhighcourt.nic.in)
Cause List on The Internet (http://causelists.nic.in/jammu.)
Online Judgments: JUDIS on The Internet (http://jkjudis.nic.in)
Facilitation Counter/ Public Query For

i. Pending cases information

ii. Disposed Cases information

iii. Filing defects

iv. File tracing information

Implementation Methodology :

New (Proposed) Application Areas :

· Judicial Officers’ Personnel Information System.

· Updating of Databases in the Courtroom

· Computerization of R&I (Receipts and Issue) Branch

· Editorial Branch

· Attendance Recording System

· COURTNIC (Case Status) on Internet

· Daily Orders on Internet

· Digital Display Boards

· IVRS

· On-Line Filing of Cases

· Statistics Generation

· Case Law

· Access to High Court’s Judicial Databases

· E-Courts (Use of IT Tools for conducting court business)

· E-Kiosks

· Pending cases information

Judgments
Orders/Proceedings
Filing defects
High Court Rules
Advocates On-Record Information
File tracing information
Issue of certified copies

Connectivity :

· LAN: At the High Court in Jammu, 118-Node Local Area Network (LAN) has been installed recently. Another 110 Node LAN has been installed at Srinagar Wing

· VSAT: One Sky Blaster VSAT each has been supplied by NIC/NICSI to both the wings of the High Court and has been installed recently. These are in use at both the places.

· The High Court has its own website at the URL http://jkhighcourt.nic.in. Also the Weekly Cause List and AFR Judgments are regularly posted on two separate websites with URLs http://causelists.nic.in and http://jkjudis.nic.in respectively.

User's Feedback :

· The Judges are able to get precedents instantaneously

· Bunching/Grouping of cases which are similar can be achieved

· Transparency of Information to the Litigant Public

· Implementation of routine activities as per the established procedure

· Providing timely information to the advocates

· Simple procedure of filing

· Issuance of Digitally signed Certified Copies through the Web is needed.

· Faster Communication between the Court and the Litigant through electronic means should be expedited.

· Instantaneous issuance of certified Copies on Intranet is needed

· Digitally signed Notices through web is needed.

Any Other Details :

Future Plans :

Video Conferencing Facility: A proposal to link the District Courts at Jammu, District Courts Srinagar with the Central Jail, Jammu, Central Jail Srinagar and Kot Bhalwal Prison has already been submitted to the worthy Registrar General of the High Court by NIC.
Wide Area Network
In order to have connectivity from the High Court of J&K to the Apex Court and other High Courts on one hand and with the subordinate Judiciary in the state on the other hand, the following are the requirements:

· 2 MBPS Leased Line at the High Court at Jammu.

· 2 MBPS Leased Line at the High Court at Srinagar.

· High Speed VSAT at all District Courts

A proposal regarding this has already been submitted to the worthy Registrar General of the High Court by NIC

IVRS would be installed so that anyone can know their case status through phone
Digitally Signed Orders and Judgments would be introduced
Judgments and Orders would be hosted on the Internet.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Saleem Khan, Scientist-'D'

Project Associate : Sh Kiran Koul, Scientist-'C' / Sh K.L. Pandita, Scientist-'C', / Sh Syed Zulfikar Ali, Scientist-'C' / Ms Jaganpreet Kour, Scientist-'C'

CITY CIVIL COURTS INFORMATION SYSTEMS (CC-COURTIS)

Target Users/Deptt. :

· Sub-ordinate Judiciary in J&K

· High Court of J&K

· Lawyers

· General Public

· Advocate General’s Office

· Government Departments

· Department of Revenue

Scope /Objectives : The CC-COURTIS Project scope is to develop, deliver, install and implement automated Decision Making and Decision Support Systems in the Civil Courts of all states including J&K. It will be ensured that the Judicial Administration would streamline its routine activities, reduce the pendency of cases by implementing appropriate automated processes and provide easy and transparent information access to litigant public through sustainable processes.

To help the Judicial Administrations of the City Civil courts of States and UTs in streamlining their day to day activities
To assist the judicial administration in reducing the pendency of cases
To provide transparency of information to the litigants
To provide access to legal and judicial databases to the Judges

Platform (Hardware, OS, Software) :

Operating System: Red Hat Linux ES3 STD
Development Tools (Front-End & Back-End): JAVA and Oracle 10G Application Server
Database: Oracle 10G RDBMS
Hardware: Pentium IV XEON Servers; Pentium IV Desktops, DMPS, LJPs, 5 and 1 KVA UPS, OFC and UTP based networking with Layer 2 Switches

Salient Features : Under the project, many decision making, decision support and public interface application areas which will help the judicial administration in simplifying routine activities and provide easy and transparent access facilities to the litigant public, will be taken up for computerization. Some of the important application areas are:

Management Information Systems :

· Case Filing & Monitoring System

· Facilitation Center

At the Facilitation Center the following information will be provided: -

§ Pending cases information, Case-status

§ Judgments of City Civil Courts

§ Orders/Proceedings

§ File tracing information

§ Cause lists

§ Notices

§ Digitally Signed Certified Copies

§ Notices

§ Cause lists

§ Judgments/Orders

§ Statistical Information

§ Centralized Personnel Information System

§ Payroll

§ Stores Management and Inventory Control System.

Public Interface Systems :

· Case-Status on Internet

· Interactive Voice Response System (IVR)

· E-mail based Communication

· Access to Judicial Databases

· City Civil Courts’ web site

Implementation Methodology :

Hardware, Infrastructure and Network :

2 Powerful XEON Servers and 68 Client computers have been installed within the complex at Jammu. The computers have been provided to all presiding officers, their Judgments writers and Judicial Sections. Nine UPS units of 5 KVA, 2 KVA and 1 KVA are providing stable power supply. The software is in Oracle 10G RDBMS with JAVA at the front end. The software runs on the LINUX platform.

· All computer systems in the City Civil Court complex have been networked using UTP CAT 6 cable with Optical Fiber Cable (OFC) based backbone linking the two complexes. Eight Layer 2 LAN Switches have been installed at various floors. This OFC & CAT6 combination of network will ensure 100 MBPs/10MBPs network speed at any time from any node of the network. For outside connectivity, DVB Sky blaster VSAT is going to be installed soon.

Manpower :

For implementing the project in District Court Complex, Jammu one dedicated technical personnel has been recruited for managing the affairs in the initial period of the project implementation stage. This person has been engaged for first three years of the project. This person was trained for a week by the developers of the Software at NIC HQ. The responsibilities include Implementation of the Software, Providing training to the court officials, helping them in troubleshooting, etc.

Training :

Necessary training is currently being imparted to the various hierarchical levels of officials of the City Civil Court. The training program has been designed on the following three modules:

Computer Awareness Program
Supervisory Level Training
Hands-on-Training

Security :

Considering the importance of the data that will be residing on the Servers and Desktop Clients of the Judges full-scale security mechanism will be provided in each City Civil Court. Measures to be taken to ensure integrity will include:

Controlling the physical environment of networked Clients and servers, restricting access to data, and maintaining rigorous authentication practices. Data integrity can also be threatened by environmental hazards, such as heat, dust and electrical surges.
Practices followed to protect data integrity in the physical environment will include: making servers accessible only to network administrators, keeping transmission media (such as cables and connectors) covered and protected to ensure that they cannot be tapped and protecting hardware and storage media from power surges, electrostatic discharges and magnetism.
Network administration measure to ensure data integrity will include: maintaining current authorization levels for all users, documenting system administration procedures, parameters, and maintenance activities, and creating disaster recovery plans for occurrences such as power outages, server failure and virus attacks.
All the computer systems available in a City Civil Court will be brought under the cover of Firewall security. A Firewall is set of related programs located at a Network Gateway Server. The Firewalls prevents outsider from accessing the data behind the Firewall and controls what outside resources its own users have accessed too. It examines each network packet to determine whether to forward it towards its destination.
In addition to the above security measures for all the important draft orders and judgments an encryption mechanism will be provided which will be impossible for any one to decrepit it, as it would take hundreds of man years to crack it. If any Judge wants the orders/judgments, which are yet to be signed, can be made available on floppies, which can be carried by the Judge along with him, thus providing full security to the data.

User's Feedback :

The Judges are able to get precedents instantaneously
Bunching/Grouping of cases which are similar can be achieved
Transparency of Information to the Litigant Public
Implementation of routine activities as per the established procedure
Providing timely information to the advocates
Simple procedure of filing
Issuance of Digitally signed Certified Copies through the Web is needed.
Faster Communication between the Court and the Litigant through electronic means should be expedited.
Instantaneous issuance of certified Copies on Intranet is needed
Digitally signed Notices through web is needed.

Any Other Details :

Future Plans

IVRS would be installed so that anyone can know their case status through phone
Digitally Signed Orders and Judgments would be introduced
Judgments and Orders would be hosted on the Internet.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Saleem Khan, Scientist-‘D’

Project Associate : Ms Jaganpreet Kaur, Scientist-‘C’

GENPROFITS

Target Users : J&K State Government Employees

Scope : All GP Fund related work

Platform (Hardware, OS, Software) :

Operating System: Windows 2000
Development Tools: VB 6
Database: SQL
Hardware: Server and Clients

Description :

Menu driven application with a provision of data entry and report generation.
The data includes the monthly subscription/withdrawal if any of the Subscribers after authentication from the treasuries.
The yearly schedules are issued to the subscribers after thorough checking by the staff for wrong entries, mismatch in subscription entries and duplicate subscribers.
The security is provided to the data by way of passwords.
The data is available on web.
The transaction log is maintained.

Salient Features :

To Automate the workflow process of Fund office functioning.
To provide better services to the subscribers.
To minimize human calculation errors.
To maintain the data pertaining to earlier years on the computer system.
Better control of Information regarding the Amount actually received and that of postings done.
Comparative statements of the Compilation figures with the posting figures.
Generation of reports like detailed Yearly Broad sheets, Yearly statements, etc.

Implementation Methodology :

The software is already implemented at Move Cell and Leh District Fund office with more than 20000 subscribers.
The hardware and OS will be procured by the user department in consultation with J&K State, IT department.
The data entry in 03 number of locations under progress.
Then rest of the locations will be taken up after that.

User's Feedback : The software is running fine at all the identified locations.

Any Other Details : On the same pattern CPF Computerization is also underway.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Suresh Kumar Gupta, Scientist-'D'

Project Associate : Sh Baiju Ubbott, Scientist-'B'

VIDEO CONFERENCING

Target Users : J&K District Administrations & Police Department

Scope :

For installation of Video Conferencing systems in all the District Centres of J&K.
J&K Police Department has also asked for VC systems at 08 locations.

Description : Till date 11 systems are already installed. And 11 more VC systems have been approved to be installed in J&K.

User's Feedback : Video Conferencing is being used by State Government.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Suresh Kumar Gupta, Scientist-'D'

Project Associate : Sh Sudhir Sharma, Scientist-'C' / Sh Rajesh Thapa, Scientist-'C'

In addition to it, the following Central Projects have been taken up by NIC

1. 7 AISES: The project has been completed. The validated data has been sent to NCERT for correction and checking at their end.

2. CIPA: The software has been installed in the servers of J&K Police department for checking of the same at their end for any State Specific changes to be incorporated in the software.

COMPUTERIZATION OF MOTOR VEHICLE DEPARTMENT OF J&K

Motor Vehicle Department of J&K submitted a proposal worth Rs. 01.29 crores to Department of Information Technology (GOI) for providing financial support towards computerization of offices of RTOs/ ARTOs in J&K to Department of Information Technology, GOI

The proposal was approved under “Comprehensive e-Governance Solution Transport sector in J&K” by the department of Information technology.

An Amount of Rs. 64.50 lakhs has been transferred to NICSI for its implementation.
Request has been made to NICSI for procuring and providing Hardware and software to all the locations.
Computers and other items has been received at 6 sites as on date

Funds for Site preparations has been made available to Transport Department by NICSI

Customization of Vahan, Sarathi and STA at pilot site at RTO Lakhanpur, is over.
Till now more than 150 Registration certificates and 800 learners license has been issued by the RTO, Pilot site Lakhanpur.
Vahan is working as desired.
Replication of the Vahan and Sarathi software at RTO Jammu and RTO Srinagar is under progress and shall be completed in the month of March 2006.

Different locations are

RTO Lakhanpur
RTO Jammu
RTO Udhampur/Doda
RTO Rajouri/Poonch
RTO Anantnag/Pulwama
RTO Srinagar/Badgam
RTO Baramulla/Kupwara
RTO Leh/Kargil
Transport Commissioner Office Jammu
Transport Commissioner Office Srinagar

Computerization of all RTO/ARTO offices is to be completed by July 2006.

Project Team :

Project Manager/ Leader : Sh Abhay Kumar, State Informatics Officer

Project Associate : Sh Rakesh Kumar, Scientist-'C' / Sh Tarminder Singh, Scientist-'B'

COMPUTERIZATION OF CPF

Project started in the year 1999 by NIC at CP Fund Office Jammu.

The Software applications taken up:

· Compilation

· Receipts

· Withdrawals

· Balance Transfer

· Ledger Maintenance

· Schedules

· Broad Sheets

Replicated at Srinagar Office, ending 2002

Complete Revision in Terms of

· Computer Hardware

· System Software

· Application Software

· Application Areas

· Connectivity

· Records Management and Preservation

· Office Automation

· MIS and Decision Support Systems

Objectives :

· To automate the workflow process of CP Fund Office functioning.

· To provide better services to the Subscribers.

· To maintain the data pertaining to earlier years on the computer system.

· Better control of Information regarding the Amount actually received and that of postings done.

· Comparative Statements of the Compilation figures with the Posting figures.

· Generation of reports like yearly detailed Broadsheets, yearly statements, etc.

· To keep a record of Contributions by the Government.

Status of the project :

A new project proposal submitted to Govt of J&K for development of application software based on Client and Server technology on the request of Government of Jammu and Kashmir.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Suresh Kumar Gupta, Scientist-'D'

Project Associate : Sh Kiran Kaul, Scientist-'C'

COMPUTERIZATION OF EMPLOYMENT

Dynamic Website of Employment Department (http://jakemp.nic.in)
To define G2C and C2G interfaces with emphasis on online registration by unemployed youths

It contains information on Professional Registration, Company Registration, Query on Registered Candidates, Employment Schemes, Vocational Guidance, Career Counseling etc

Environment :

Operating System: Windows 2000 Server
Database: MS-SQL
Development Tools: HTML, ASP
Browser: IE 6.0 or above

Scope :

For the unemployment youth from far flung area, it is very difficult to come to Employment Offices for registration purposes and companies looking for the suitable candidates does not have centralized database. With the launch of this website, both the processes have been eased out

Salient Features :

Registration of ordinary and professional candidates made easy and standardized.
Companies can register with Employment Department to search the database for suitable candidates.
Detailed information on various employment related schemes is available on the website

Implementation Methodology

Software developed by NIC-J&K State Centre based on the requirement given by user and was demonstrated to users.
Numbers of trials were carried out.
Once accepted by the department, the website was launched by Minister for Labour and Employment.

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh Anil Sharma, Scientist-'C'

PENSIONERS MANAGEMENT INFORMATION SYSTEM [PMIS]

Windows based software for Pensioners
Software released by Directorate of Accounts & Treasuries.
Implemented at 3 Treasury in Jammu region and 2 treasuries in Kashmir region
NIC has provided all technical support for its implementation at District level.
PMIS has become one module for Treasury 2004

Project Team :

Project Manager : Sh Abhay Kumar, State Informatics Officer

Project Leader : Sh J.S. Modi, Scientist-'D'

Project Associate : Sh Harbaksh Singh, Scientist-'C'

BELOW POVERTY LINE [BPL] CENSUS

The software for data entry of Below Poverty Line Survey has been developed by NIC HQ shown and distributed to all DRDA of J&K
Data entry of all 14 districts over
Data validated as per the directions
A web site has been developed for dynamic search of BPL